The purpose of this statement is to provide information on the processing of personal data in accordance with the EU General Data Protection Regulation (EU) 2016/679. The statement will be updated as necessary.

The statement was updated on April 2, 2025.

This privacy notice explains the purposes for which your personal data is used and what rights you have as a data subject. This privacy statement applies to the fintegrate.fi online service.

The fintegrate.fi online service brings together low-threshold activities supporting integra-tion in one place. Various organizations can register their activities in the service. Individ-uals connected to an organization, such as employees, volunteers, or board members, can register in the service as representatives of the organization. Registered users can submit activity reports in the service and manage their organization's information, posts, and access rights. An organization may have multiple registered users simultaneously, which is also recommended. Users registered in the service form a user register. 

1. Data controller and contact details for matters related to the register

Office name:    Uudenmaan elinkeino-, liikenne- ja ympäristökeskus (Uusimaa Centre for Economic Development, Transport and the Environment, below Uusimaa ELY Centre)
Contact:    Elina Kutramoinen
Address:    Opastinsilta 12 00520 Helsinki
Email address:    elina.kutramoinen(a)ely-keskus.fi
Phone number:     0295021023
Data Protection Officer:    tietosuoja.keha(a)ely-keskus.fi

2. The purpose of processing personal data

The register is a user register for the service managed by the Uusimaa ELY Centre. The register is used to maintain information about the users who have activated the service. 

Personal data is processed and stored for the following purposes: 

• To identify users when logging into the service. 
• To investigate potential operational errors, security threats, and breaches. 
• To send messages to users regarding the above-mentioned situations or the use of the service.
• To monitor the service's analytics. 

3. Legal basis for the processing of personal data

The processing of personal data is carried out in accordance with Article 6(1)(e) of the General Data Protection Regulation (GDPR), as the processing is necessary and propor-tionate for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

4. Personal data processed

The contents of the register consist of personal data, organizational data, and information on posts published by the user. The following personal data is stored in the service's user register: 
(* = mandatory information) 

• First name* 
• Last name* 
• Phone number 
• Email address* 
• own@address.fi IP address* 

Users of the organization have the right to view the data of all users within their organiza-tion. This right is necessary for users to contact other members of their organization in case of issues related to the use of the service. Additionally, this allows users to revoke access from individuals who are no longer affiliated with the organization. 

5. Duration of data retention

As a general rule, access to the service remains valid until the user removes their access or requests its removal. When the user deletes their account or requests its removal, they can no longer log into the fintegrate.fi service. The service's technical administrator re-moves user accounts on a monthly basis and anonymizes the data stored in the service. Any posts made by the user in the fintegrate.fi service will remain in the service unless the user has deleted them.

6. Regular sources of information

The data in the register is obtained directly from the users of the service.

7. Recipients of personal data

Personal data is disclosed to authorities in accordance with the Act on the Openness of Government Activities, if requested.

Personal data or other information in the service will not be disclosed to any authority or third party without the consent of the service user or a party authorized by them.

8. Transfer of data outside the EU or EEA

The information is not disclosed to third parties. No data transfers are made from the ser-vice's user register outside the EU or the European Economic Area.

9. Principles of register security

Access to the information and documents in the service is restricted to individuals who are directly involved or who have the necessary authorization to handle the matter. Au-thentication to the service is done using a username (email address) and password. The password must be at least 12 characters long and include at least one uppercase letter and one special character. 

Only certain predefined employees of the Uusimaa ELY Centre or employees of third par-ties authorized by the Uusimaa ELY Centre are entitled to access and use the data stored in the register.

10. Rights of the data subject

You have the right to know whether we are processing personal data about you and the right to obtain a copy of your personal data (Article 15 of the General Data Protection Regulation). 

You have the right to request us to rectify any incorrect information about you (Article 16 of the General Data Protection Regulation).

You have the right to restrict the processing of your personal data in accordance with Ar-ticle 18 of the General Data Protection Regulation when:

• You have raised the issue of the inaccuracy of your personal data, and the data con-troller (Uusimaa ELY Centre) is verifying the matter;
• Your data is being processed unlawfully, but you do not wish for your data to be erased;
• The data controller (Uusimaa ELY Centre) no longer needs the data, but you need it for the establishment, exercise, or defense of a legal claim; or you have objected to the processing of your personal data under Article 21(1), while awaiting verification of whether the data controller’s legitimate grounds override your own.

You have the right to object to the processing of your personal data based on grounds re-lated to your particular situation when the data controller Uusimaa ELY Centre processes your personal data under Article 6(1)(e) of the General Data Protection Regulation (GDPR) for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller Uusimaa ELY Centre.

Uusimaa ELY Centre does not make decisions based on automated processing, including profiling. 

You can submit a request regarding your rights to the data controller. Contact details can be found in section 1.

The information and actions are free of charge for the data subject, unless the requests are manifestly unfounded or excessive, especially if they are made repeatedly.

You have the right to file a complaint with a supervisory authority if you believe that the processing of your personal data violates applicable data protection laws. In Finland, the supervisory authority is the Data Protection Ombudsman (Office of the Data Protection Ombudsman, www.tietosuoja.fi).